Wales Defence & Security Cluster (Wales DSC)
Effective Date: 05/03/2026
The Wales Defence & Security Cluster (“Wales DSC”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you interact with our website, events, communications or programmes.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
Wales DSC is an industry collaboration platform supporting defence and security capability development in Wales. For the purposes of data protection legislation, Wales DSC acts as the Data Controller in respect of personal data collected through our website, events and related activities.
For privacy-related enquiries, please contact:
Email: inf@walessdsc.co.uk
2. Information We Collect
We may collect and process the following categories of personal data:
a. Contact Information
- Name
- Organisation
- Job title
- Email address
- Telephone number
b. Event & Engagement Information
- Event registration details
- Feedback responses
- Survey submissions
- Expressions of interest in cluster participation
c. Website Usage Data
- IP address
- Browser type and version
- Pages visited
- Time and date of access
- Referring website
This data is typically collected through cookies or analytics tools.
d. Programme & Collaboration Information
Where you express interest in contributing to initiatives such as the Wales Defence Growth Deal, we may collect:
- Organisational capability information
- Areas of expertise
- Statements of interest or collaboration proposals
We do not intentionally collect special category data (e.g. health, ethnicity, political opinions) unless explicitly required and with your consent.
3. How We Use Your Information
We use your data to:
- Manage event registrations and communications
- Respond to enquiries
- Circulate cluster updates and relevant information
- Analyse feedback to improve cluster activity
- Facilitate collaboration and programme development
- Support reporting associated with cluster initiatives
- Maintain website functionality and security
Where appropriate, data may be anonymised for reporting and strategic planning purposes.
4. Legal Basis for Processing
We process personal data under the following lawful bases:
- Consent – where you opt in to receive communications or complete voluntary surveys.
- Legitimate Interests – where processing supports the operation, governance and development of the Cluster.
- Legal Obligation – where required by law.
You may withdraw consent at any time by contacting us.
5. Data Sharing
We do not sell personal data.
We may share personal data where necessary with:
- Cluster Steering Group members (where relevant to collaborative activities)
- Event partners and co-hosts
- Welsh Government or UK Government stakeholders (where required for programme delivery or reporting)
- IT service providers supporting website or communication platforms
All third parties are required to handle data securely and in compliance with data protection legislation.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, reporting or operational requirements.
Event registration and feedback data is typically retained for up to 3 years unless ongoing engagement requires continued communication.
You may request deletion of your personal data at any time.
7. Data Security
We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse or alteration. This includes secure systems, restricted access controls and encrypted communication platforms where appropriate.
8. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request erasure (“right to be forgotten”)
- Restrict or object to processing
- Request transfer of your data (data portability)
- Withdraw consent at any time
To exercise any of these rights, please contact us at info@walesdsc.co.uk
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk
9. Cookies and Website Analytics
Our website may use cookies and analytics tools to improve functionality and user experience. Cookies help us understand how visitors use our website and allow us to improve content and navigation.
You can manage cookie preferences through your browser settings.
10. External Links
Our website may contain links to external sites. Wales DSC is not responsible for the privacy practices of other websites. We encourage users to review the privacy policies of any third-party sites visited.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect operational, legal or regulatory changes. The most current version will always be available on our website.